General Data Protection Regulations and web site policy

Data Controller
You can contact the data controller via email secretary.stmarys@oxfordshirefreemasons.org

Privacy Notice
The St Mary’s Lodge 1763 web site only retains personal information you have provided.

Why we need your data
We need to know your basic personal data in order to operate an on-going membership organisation
and to keep in touch with you. We do not collect any unnecessary personal data from you.
Information we collect is shared with the Provincial Grand Lodge of Oxfordshire and United Grand
Lodge of England.

How we use your data
All of the personal data we collect is stored on servers located within the European Union. It is
processed by appointed members of St Mary’s Lodge 1763, Provincial Grand Lodge of Oxfordshire as
and when required. It is shared with the United Grand Lodge of England and other approved and
affiliated organisations. Your personal data will not be sold to third parties.

How long we hold your data
Your data is retained for as long as you continue to be a member of the Provincial Grand Lodge of
Oxfordshire or its affiliated Lodges. Certain information may be retained beyond this where
legislation requires or for tax purposes.

Your rights
Should you believe any of the information we hold is inaccurate, please contact the data controller
secretary.stmarys@oxfordshirefreemasons.org with details of any amendments. If you wish to raise
a complaint about how we have processed your data, please contact the data controller
secretary.stmarys@oxfordshirefreemasons.org If you are not satisfied with our response, you can
complain to the information commissioner's office https://ico.org.uk

Cookies and Site Security Certificates
The St Mary’s lodge 1763 website is built on a content management system which utilizes cookies to
ensure its correct and reliable operation. You may at your own discretion block these cookies within
your browser; however if you do so you may lose particular functionality of this website. To help
protect your privacy, certain areas of the site may use secure certificates which ensure an encrypted
transmission of data between the website and you. St Mary’s Lodge 1763 website does not use
tracking cookies to monitor your web usage outside of the oxfordshirefreemaons.org domain.

Communicating With St Mary’s Lodge 1763 members and the General Public.
No email is sent to anyone from the St Mary’s Lodge 1763 web site with the exception of support
accounts. We use only registered opt in email addressed to send information about important
changes to our community and website, and to send notices and other disclosures required by law

through a separate system. We instruct all approved communications owners to only use Bcc: in
their communications to protect the information of the individual(s) involved and as protection from
unauthorized disclosure as part of our overall Privacy Policy. In connection with independent audits
of our financial statements and operations, the auditors may seek to contact a sample of our records
to confirm that our records are accurate. However, these auditors cannot use personally identifiable
information for any secondary purposes.

Disclosure To Unrelated Third Parties
We will not sell or rent any of your personally identifiable information to third parties.

Retaining Personal Information
We will retain your personal information for only so long as is necessary for the purposes for which
the information was collected or as required for legal purposes. In certain cases, we may keep your
information for up to 100 years if Principle 5 of the Data Protection Act warrants such retention.

Links To Other Web sites
Some pages on the Web site include links to third party websites. Their own privacy statements
govern these sites, and we are not responsible for their operations, including but not limited to their
information practices. Users submitting information to or through these third-party websites should
review the privacy statement of these sites before providing them with personally identifiable
information.

Changes to this Policy
We may revise this Privacy Policy from time to time. By continuing to access or use the Services after
any changes become effective, you agree to be bound by the revised Privacy Policy.

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